One planning fee per event, and every vendor at cost
The fee pays for your producer, our crew and the portal. Everything else is billed at what we pay, with the invoice attached. Here is what that looks like.
What the fee covers, and what is billed at cost
Covered by the planning fee
One producer and a named deputy
Stage manager, AV lead, registration team on the day
Budget, run of show, registrations, rooming
Five options with real quotes in 48 hours
Attendance, survey, final spend
Billed at cost, invoices attached
Room hire, food and beverage minimums
Hotel block, commissions credited back
Equipment hire, set build, power
Flights, coaches, our crew travel
Badges, signage, anything with your logo
portal.rowanevents.co/budget
Questions about the fee
When do we pay the planning fee?
What counts as an annual program?
Can we pay for venue search only?
Is there a minimum budget?
What if the headcount changes?
Tell us the date, the headcount and the budget line.
A producer calls you back within one working day with three venue options and an honest read on the budget. No deck, no retainer to start.